Archiving and restoring workflows in SoterAI
Archive a custom workflow to remove it from use without permanently deleting it. Archived workflows can be restored at any time from the Library.
Permission required: manage_workflows in the owning workspace (held by workspace owners and managers) for both archiving and restoring.
Archiving a workflow
- 1Go to the Workflows page and find the workflow you want to archive.
- 2Click the ⋮ menu on the workflow tile and select Archive.
- 3A confirmation dialog (“Archive this workflow?”) appears. Click Archive to confirm.
Once archived:
- The workflow is removed from all workspaces — including any workspaces it was shared with and any organization-wide sharing.
- The workflow moves to the Archived tab of the Library, visible to owners and managers of the owning workspace.
Archiving removes the workflow for all recipients at once, with no grace period. If the workflow is widely shared, notify recipients before archiving.
Restoring a workflow
- 1Go to the Workflows page and open the Library tab.
- 2Open the Archived section.
- 3Find the workflow and click Restore.
After restoring:
- The workflow is reinstated in the owning workspace.
- All previous sharing is automatically restored — any workspace and organization-wide shares are reinstated without needing to re-apply them manually.
Things to know
Archiving is reversible
You can restore a workflow at any time.
No permanent deletion
Permanent deletion of custom workflows is not supported.
Clones are unaffected
Clones of an archived workflow are independent copies owned by their own workspace and continue to function normally.
Who sees Archived
The Archived section in the Library is only visible to owners and managers of the owning workspace. Other users do not see archived workflows.